Veterinary and dental software for busy practices
Practice management for clinic groups, recall and rebooking engines, cloud imaging viewers, pet health apps and service tracking. Built for front desks and clinicians who have no time to fight their software.
What veterinary and dental software has to get right
Vet and dental practices run on appointments, records and billing, often in software that is decades old. Groups with many sites feel it most: each clinic works differently and nobody sees the whole picture.
These practices also carry real rules: controlled medicines registers, radiation rules for imaging, public health schemes and consent for recall messages. The builds below put those rules into the workflow instead of a binder.
Problems we are asked to fix
The problems teams bring to us, the system that fixes each one and the builds that did it.
Vet practice management
Vet clinics juggle appointments, records and billing in old software.
Appointments, clinical records, medicines and billing across a multi-clinic group in one system.
Recall and rebooking engine
Vaccination and dental recalls are missed.
Recalls scheduled from the record and sent by the channel each client agreed to, with rebooking in one tap.
Dental practice management
Dental practices need scheduling, charting and billing in one place.
Scheduling, charting and billing for mixed public and private patients, with each scheme's claims built in.
Cloud imaging viewer and archive
Vets need a fast DICOM viewer.
X-rays viewed and stored in the cloud over DICOM and DICOMweb, with secure sharing for referrals.
Pet health app
Pet owners lose track of health records.
Records, reminders and vet telehealth for owners, scoped to where each vet is licensed to practise.
6 kinds of veterinary and dental system we have built
Each one links the product build behind it, counted from our case studies.
Veterinary and dental products we built
Museau - Practice Management for a 12-Clinic French Vet Group
Designed and built a clickable practice management system for a group of 12 companion-animal clinics in France: a dashboard of what needs handling today, the appointment book by vet and room, patient records shared across every clinic with I-CAD identification, and a 24-hour hospitalisation board where nurses tick off each treatment.
Incisa - Dental Practice Management for a Mixed NHS and Private Group
Designed and built a clickable practice management system for a group of 15 mixed NHS and private dental practices in England: the practice day with UDA delivery against the contract, the appointment book, patient records with a Palmer or FDI dental chart and NHS and private treatment plans, and an FP17 claims queue that catches errors before the NHSBSA does.
Schaukasten - Cloud X-ray Viewer and Archive with Secure Sharing
Designed and built a clickable cloud imaging viewer and archive for a Kassel software company serving German dental practices and vet clinics: one study list per patient or animal, a browser viewer with window/level, calibrated measurement and annotation, findings, and expiring PIN-protected links for referrers and owners.
Beckon - Bilingual Recall and Rebooking Engine for Vet Clinics and Dental Practices
Designed and built a clickable recall and rebooking console for a Canadian SaaS company that serves independent vet clinics and dental practices: recall lists read from the practice management system, multi-step SMS, email and voice sequences, a two-way SMS inbox in English and French, and consent checked before every send.
Brindle - Pet Health App with State-Scoped Vet Telehealth
Designed and built a clickable vet app and ops console for a US pet health company with about 140 licensed veterinarians: a consult queue that only offers cases the vet may take, a case view that decides triage, general advice or telemedicine from the pet's state, the vet's licenses and the VCPR, and vet onboarding that verifies every state license.
Paws at Rest - Pet Cremation Tracker with a Scan at Every Hand-Over
Designed and built a clickable aftercare platform for a Brisbane pet cremation company with 2 crematoria and about 300 partner vet practices: every pet gets one barcoded identity, is scanned at each hand-over from the practice freezer to the family's home, and cannot move on when a scan does not match.
The rules involved
The rules this kind of software usually has to follow. Guidance, not legal advice.
- 01
Veterinary and dental practice rules
Professional standards, prescribing rules and controlled medicines registers set by each country's regulator.
- 02
Imaging and radiation
Radiation protection rules for X-ray use and records, and medical device rules for some imaging software.
- 03
Patient and client data
The GDPR and UK GDPR, and privacy and marketing consent laws for recall messages elsewhere.
- 04
Public health schemes
Public dental contracts and claims, and animal health rules such as pet identification and passports.
Framework guides
Rules our veterinary and dental builds cite most
- GDPR2
- § 203 StGB1
- § 630f BGB1
- 21 CFR 530.31
- ANMV pharmacovigilance1
- AODA1
- Australian Consumer Law1
- AVMA telehealth guidance1
- BDSG1
Two ways to work with OceanLab
Project build
We design and build the system as one project. It starts with a clickable prototype your team tries before any production code is written. Pay per milestone (outcome-based) or hourly at $30-50/hr, depending on role and seniority.
Embedded engineers
Our engineers join your team on a flexible monthly retainer. Part-time is fine and it runs month to month, with hours that overlap the US, UK and Europe, the Middle East, and Australia and Asia. Outcome-based or $30-50/hr.
Guides and tools
Veterinary and dental software questions
Can you migrate us from our old practice system?
Yes. We map the old data, run the two systems side by side for a period, and move clinic by clinic so a group never switches all at once.
Do you build for multi-site groups?
Most of these builds are for groups. Each site keeps its own schedule and stock, while the group sees one view of clients, revenue and clinical quality.
Can recall messages be automated?
Yes, from the clinical record, through the channels each client agreed to, and in line with the marketing consent rules where you operate.
