Waag - Supplier Onboarding and Third-Party Risk Platform

Dashboard, supplier list, supplier detail with 9 tabs, the onboarding board with its case drawer, and bank verifications with the verification drawer.

Business need, registry, VIES, UBO, screening, bank account, questionnaires, documents, 30bis / 403 and risk appetite. Approve supplier stays disabled until the checklist passes.

A call-back to an independently sourced number, then a second approval by a different user. The first checker cannot approve their own request, and four fraud signals are flagged in red.

From 11 countries, with 16 onboarding cases, 13 bank verifications, 7 screening hits, 14 staff users and 5 buying entities, all with valid-format KBO / BCE numbers.

Payment Fraud Through Bank Changes

A convincing email was enough to redirect payments. Verification of Payee under the EU Instant Payments Regulation helps, but the group also needs a call-back to a number taken from an independent source, made by someone other than the person who entered the change.

Ownership Without Register Access

Durmevaart is not an AML obliged entity, so it cannot assume access to the Belgian UBO register. It has to collect a UBO declaration from the supplier and cross-check it against registry and commercial ownership data.

Sanctions and Monitoring After Approval

EU restrictive measures ban making funds available to listed persons, including entities they own or control. The supplier, its directors and its UBOs have to be screened at onboarding and watched afterwards, not checked once.

Different Rules per Supplier

Questionnaires on ESG, cyber, anti-bribery and modern slavery, required documents and 30bis / 403 social and tax debt checks depend on tier and category. A haulier, an IT provider and a site contractor each need a different set.