Logbook - Training Records, Scheduling and Currency Tracking for a Flight School

Dashboard, students, student detail with 7 tabs, the schedule board and lesson records with the lesson record viewer. Every one of the 24 demo students opens a full training record.

Student documents, instructor qualified for the aircraft class, lesson prerequisites, weather stage at the planned time, daylight and resource serviceable - each shown as pass, warn or fail.

A signed record carries its content hash and never changes. Corrections are amendments signed by the instructor and countersigned by the Chief Flight Instructor, with the original always visible.

116 lesson records (6 unsigned, 2 amended), 24 students on 5 courses with 118 syllabus lessons, 9 instructors, 12 aircraft, 4 simulators and 38 bookings over two days.

Records Spread Across Binders

Lessons were graded on paper long after the flight, stage checks lived in two places, and before each AESA audit the training office spent two weeks reconciling binders against the scheduling spreadsheet and the aircraft technical logs.

Expired Documents Caught Too Late

A student generally needs a valid medical certificate before flying solo, of the class their licence requires. With expiry dates in binders, an expired medical was found at dispatch rather than when the flight was booked.

Approved Syllabi and Record Keeping

Under the EU Aircrew Regulation, an ATO trains to approved programmes and keeps each student's training, progress checks and relevant expiry dates for a set retention period. A skill test recommendation needs every syllabus item signed, every stage check passed and theory results in place.

Health Data in a Training Record

Medical certificate data is health data, a special category under Article 9 of the GDPR, and Spain's LOPDGDD also applies. The record needs the class, dates and limitation codes, but never the medical findings.