Harppi - Bids and Estimating Platform with Built-In Bid Approval

Dashboard, tender register with board and table views, tender detail, the estimate workspace with its line item panel, and the bid review queue with the review pack.

Estimating manager up to EUR 3M, business unit director up to EUR 12M, managing director up to EUR 30M, then the board. A margin under 3.0% or contingency under 1.5% moves sign-off one level up.

Margin against the floor, contingency against the minimum, unpriced items, expired prices, packages with a single quote and subcontractors without a valid tilaajavastuu report.

18 tenders from 10 clients across every stage, a 31-item Talo 2000 estimate in 13 groups with 13 subcontract packages, 6 bid reviews and 12 staff users.

Rates and Quantities Nobody Could Trace

Rates for concrete, formwork and labour were whatever the previous workbook said. Quantities were typed in by hand from PDF drawings, so an addendum that changed a floor plan meant re-measuring and hoping nothing was missed.

Quotes That Do Not Compare

Levelling subcontractor quotes to the same scope took a procurement engineer two days per package. Under the Contractor's Liability Act, each subcontractor also needs valid tax, pension and register reports before a contract above the threshold can be agreed.

Each Call Sets Its Own Rules

Public tenders run under the Procurement Act (1397/2016) and are published on Hilma, with notices above EU thresholds also on TED. The call sets the deadline, award criteria, validity and documents required, and late tenders are generally rejected.

Approvals Without a Record

Nobody could later show who approved which margin, or which deviations from the YSE 1998 general conditions were reviewed before sign-off. Two tenders were lost where the award decision later showed a pricing error in a subcontract package.