Tsumugi - Subscription Billing with Qualified Invoices and Furikomi Matching

Dashboard, invoice runs, run detail with the qualified invoice preview and approval, furikomi matching with its receipt match panel, and dunning with its case panel.

Virtual account, amount equal to an invoice, amount equal to a sum of invoices, learned payer name, kana name and short by a transfer fee, with deducted fees written off up to ¥880.

Each invoice groups its lines by tax rate and rounds the tax down once per rate, as the Qualified Invoice System expects, and prints the issuer's T + 13 digit registration number.

22 Japanese customers with 24 billing accounts on 6 closing days, 15 invoice runs, 15 open invoices, 14 bank receipts, 2 dunning policies, 12 dunning cases and 6 staff users.

Transfers Matched by Eye

Payer names arrive in half-width katakana with legal-form abbreviations such as ｶ), often without a reference, and customers deduct the transfer fee when their terms say they bear it. Finding the right invoice meant searching by amount and guessing at names.

A Qualified Invoice Every Time

Since October 2023 an invoice must show the issuer's registration number, the totals and consumption tax per rate and the recipient, with tax rounded once per rate rather than per line. Credits of ¥10,000 or more need a qualified return invoice.

Billing by Closing Date

Customers expect one invoice per closing date (締め日), commonly month-end or the 20th, with payment due on a set day such as the end of the next month and moved for bank holidays. Mid-month seat changes still have to be prorated the same way every time.

Revenue and Records Auditors Trust

Annual prepayments were booked as revenue on the day they were invoiced instead of over the service period under ASBJ Statement No. 29, and the Electronic Books Maintenance Act requires issued invoices to be stored unchanged and searchable by date, amount and counterparty.