Kivuko - Customs Documentation Workspace with Agent-Confirmed HS Classification

Dashboard, jobs board and table, job detail with 7 tabs, the classification workbench and the six-step declaration builder. Every job opens its own workbench, and every classified job its own declaration.

All lines confirmed by a licensed agent, required documents checked, permits present and valid, a valuation reason where needed, client approval received and the importer's agency authority valid.

Each with the heading path, the reasons, the General Interpretative Rule relied on, a confidence level and the configured duty rate, under a banner that says suggestions are not a ruling.

12 importers across machinery, textiles and food, 10 staff users, 16 declarations and 17 goods lines with tariff suggestions, spread across all 9 clearance stages plus on hold.

Classification From Memory

Goods are classified under the WCO Harmonized System and the EAC Common External Tariff, applying the General Interpretative Rules, down to the national tariff line. Declarants chose codes from memory with no record of why, and the tariff itself is revised from time to time.

Valuation and Estimates Done by Hand

Customs value is generally the transaction value plus freight and insurance to the port of entry, converted at the customs exchange rate in force. Freight and insurance had to be shared across lines by hand, and duty and VAT were worked out in spreadsheets.

Permits Nobody Could See

Some goods need a certificate or permit from another agency before release, such as TBS for standards and food safety or TMDA for medicines. Whether a job was waiting on one was buried in an email thread.

Authority and Accountability

A licensed agent lodges under the firm's customs agent licence and acts for each importer under written authority. The firm needed to know who confirmed every code and value, that the authority was valid, and that the client had approved before anything reached TANCIS.