{"head":{"title":"Software RFP Template: Free Builder | OceanLab","description":"Fill in a guided form and get a clear software RFP or requirements document in Markdown, ready to send to any vendor. Free, built in your browser.","canonical":"https://oceanlab.in/tools/software-rfp-template"},"tool":{"slug":"software-rfp-template","path":"/tools/software-rfp-template","name":"Software RFP template","h1":"Software RFP template builder","lede":"Answer a short guided form and copy or download a requirements document you can send to any vendor.","category":"decisions","categoryTitle":"Plan and decide","method":["The form follows the sections vendors need to quote well: background, goals, users, features by priority, platforms, integrations, compliance, budget and timeline, what to include in a response and how you will choose.","Features are grouped into must, should and could have, so vendors can price a first release and later phases separately.","The document is built in your browser as Markdown. Copy it, download it, or paste it into any editor."],"sources":[],"faq":[{"question":"What should a software RFP include?","answer":"Background, goals, users, prioritised features, integrations, compliance needs, a budget band, a timeline and what you want in each response."},{"question":"Should I share a budget?","answer":"A band helps vendors propose a realistic scope instead of guessing. You can leave it out."},{"question":"Can I send it to OceanLab?","answer":"Yes, if you like. The document is yours either way and works with any vendor."},{"question":"Is anything I enter sent anywhere?","answer":"No. The tool runs in your browser and there is no sign-up. Nothing leaves the page unless you choose to email your result to OceanLab."}],"updatedAt":"2026-10-25"},"related":[{"href":"/tools/software-development-cost","label":"Software development cost","detail":"Pick the features and platform, check the rates, and get a cost and timeline range you can take to any vendor."},{"href":"/tools/build-vs-buy","label":"Build vs buy","detail":"Compare SaaS seats with a custom build year by year, find the break-even point, and check the reasons that are not about cost."},{"href":"/tools/mvp-cost","label":"MVP cost","detail":"Start from a lean MVP feature set, then see what each feature adds and what cutting it would save."}],"studies":[{"meta":{"slug":"setback","industry":"govtech","projectType":"Permits & licences","country":"us","tags":["enterprise"],"compliances":["IBC and IRC","IFC","IECC","NEC (NFPA 70)","ADA Title II","WCAG 2.1 AA","Section 508","Title VI language access","PCI DSS"],"cover":{"src":"/case-studies/setback/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Setback - Permitting and Licensing Platform with Parallel Plan Review","description":"Designed and built a clickable permitting and licensing platform for a US city's development services department: completeness checks before the review clock starts, building, zoning, fire and public works reviews running in parallel against city targets, an inspection board that checks certifications, and one record for every permit with its parcel, parties, holds, fees and inspections.","category":"GovTech / Permits & Licences","client":"City of Wrenfield Falls Development Services Department"}}},{"meta":{"slug":"kasupe","industry":"energy","projectType":"Utility customer portal","country":"zm","tags":["energy","enterprise"],"compliances":["Data Protection Act 2021 (Zambia)","ERB tariff approvals","NWASCO tariff approvals","ERB and NWASCO customer service guidelines","STS (IEC 62055-41)","Bank of Zambia payment systems rules"],"cover":{"src":"/case-studies/kasupe/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Kasupe - Utility Customer Portal and Service Console with Safeguarded Disconnections","description":"Designed and built a clickable staff service console for a Lusaka water and electricity utility: one queue for faults, leaks and billing queries with live SLA status, a customer 360 for every account, and disconnection batches that check every safeguard before a crew is sent.","category":"Energy / Utility Customer Portal","client":"Lwimba Hill Water and Power"}}},{"meta":{"slug":"lendwell","industry":"banking","projectType":"SME loan origination","country":"gb","tags":["fintech","saas","enterprise"],"compliances":["Consumer Credit Act","MLR 2017","UK sanctions (OFSI)","UK GDPR"],"cover":{"src":"/case-studies/lendwell/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Lendwell - SME Loan Origination from Application to Funded","description":"A loan origination platform for Harbour Capital, a UK digital lender offering £25,000 to £500,000 term loans to small businesses - one workspace for applications, KYB and KYC, open banking and bureau data, underwriting, credit committee, offers and funding.","category":"Banking / SME Lending","client":"Harbour Capital"}}},{"meta":{"slug":"qafila","industry":"ecom","projectType":"Order management system","country":"jo","tags":["enterprise"],"compliances":["Jordan PDPL","Saudi PDPL","UAE PDPL","JoFotara e-invoicing","Jordan sales tax and GCC VAT","JFDA and SFDA cosmetics clearance"],"cover":{"src":"/case-studies/qafila/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Qafila - Order Management System for Omnichannel Beauty Retail","description":"Designed and built a clickable order management system for an Amman beauty retailer selling through 60 stores, two distribution centres, its own website and app, and Amazon, Noon and a fashion marketplace across Jordan and the GCC: every order in one place, sourcing that explains itself, and one dashboard for every stuck order.","category":"E-commerce & D2C / Order Management","client":"Dar Zanbaq Beauty"}}}],"more":[{"href":"/case-studies/industry/procurement","label":"Procurement & ESG case studies","detail":"Every OceanLab product build in Procurement & ESG."},{"href":"/case-studies","label":"All case studies","detail":"Every OceanLab product build."},{"href":"/embedded-engineers","label":"Embedded engineers","detail":"OceanLab engineers inside your team on a monthly retainer."}],"today":"2026-10-25"}