{"head":{"title":"Internal Tool ROI Calculator: Payback Time | OceanLab","description":"Work out the payback and 3-year net saving of an internal tool from the people using it and the minutes it saves each day, with a sensitivity row.","canonical":"https://oceanlab.in/tools/internal-tool-roi"},"tool":{"slug":"internal-tool-roi","path":"/tools/internal-tool-roi","name":"Internal tool ROI","h1":"Internal tool ROI calculator","lede":"Enter who will use the tool and how much time it saves them each day, and see the payback period and the net result.","category":"decisions","categoryTitle":"Plan and decide","method":["Hours saved per month = people × minutes saved per person per day × working days ÷ 60.","Net monthly saving = hours saved × loaded hourly cost + errors avoided − running cost. Payback = build cost ÷ net monthly saving.","The sensitivity row repeats the result with the saving 25% lower and higher, because time saved is the least certain input.","The defaults are example inputs, not benchmarks."],"sources":[],"faq":[{"question":"How do I measure minutes saved?","answer":"Time the task today for a few people over a week: spreadsheets, copy-paste, status chasing. Then estimate what the tool removes. Be conservative."},{"question":"Why show a sensitivity row?","answer":"Time saved is usually an estimate. If the build still pays back with the saving 25% lower, the case is robust."},{"question":"What is a loaded hourly cost?","answer":"Salary plus benefits, taxes, equipment and overhead, divided by productive hours. It is higher than the hourly wage."},{"question":"Is anything I enter sent anywhere?","answer":"No. The tool runs in your browser and there is no sign-up. Nothing leaves the page unless you choose to email your result to OceanLab."}],"updatedAt":"2026-10-25"},"related":[{"href":"/tools/workflow-automation-roi","label":"Workflow automation ROI","detail":"Enter how often a workflow runs, how long it takes and how often it goes wrong, and see the payback of automating it."},{"href":"/tools/ai-automation-roi","label":"AI automation ROI","detail":"Put in one task your team does by hand and see the monthly saving, the payback period and the net result over three years."},{"href":"/tools/build-vs-buy","label":"Build vs buy","detail":"Compare SaaS seats with a custom build year by year, find the break-even point, and check the reasons that are not about cost."}],"studies":[{"meta":{"slug":"kleidi","industry":"internal","projectType":"SaaS admin dashboard","country":"gr","tags":["saas","enterprise"],"compliances":["GDPR","SOC 2","ISO/IEC 27001"],"cover":{"src":"/case-studies/kleidi/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Kleidi - SaaS Admin Console with Consented Support Access and a Full Audit Trail","description":"Designed and built a clickable internal admin console for an Athens SaaS company that sells housekeeping software to EU hotels: find any tenant and see everything about it on one page, enter a customer's workspace only with their consent, work GDPR data requests on the clock, and give staff elevated rights only for a limited window with someone else's approval.","category":"Internal Tools / SaaS Admin Console","client":"Myrtaki Software"}}},{"meta":{"slug":"viti","industry":"internal","projectType":"IT helpdesk","country":"is","tags":["enterprise"],"compliances":["GDPR","Icelandic Act No. 90/2018","Norwegian Personal Data Act","Faroese Data Protection Act","Norwegian Working Environment Act (email access)","ITIL 4","ISO/IEC 20000-1","WCAG 2.2 AA"],"cover":{"src":"/case-studies/viti/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Viti - IT Service Desk for a Nordic Engineering Firm","description":"Designed and built a clickable IT service desk for a Reykjavík engineering consultancy with five offices in three countries: ticket queues with SLA clocks on each office's hours, service requests with approval chains, a major incident room that keeps every office informed, and joiner and leaver checklists triggered from HR.","category":"Internal Tools / IT Helpdesk","client":"Brimstrand Engineering"}}},{"meta":{"slug":"rovs","industry":"internal","projectType":"Asset & inventory tracker","country":"hu","tags":["enterprise"],"compliances":["Hungarian Accounting Act (Act C of 2000)","GDPR","ATA Carnet","IATA lithium battery rules"],"cover":{"src":"/case-studies/rovs/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Rovás - Scan-First Asset and Inventory Tracker for a Film Equipment Rental House","description":"Designed and built a clickable asset and inventory tracker for a Budapest camera, lighting and grip rental house: one register of every serialised lens, light and laptop with its location, holder, condition and book value, reservations from hold to closed, and a dispatch desk where every item is scanned out and back in.","category":"Internal Tools / Asset & Inventory Tracking","client":"Csillagrét Filmtechnika Kft."}}},{"meta":{"slug":"dawuro","industry":"internal","projectType":"Approval workflow engine","country":"gh","tags":["enterprise"],"compliances":["Data Protection Act, 2012 (Act 843)","Public Procurement Act (Act 663, as amended)","L.I. 2516 procurement thresholds","Public Financial Management Act, 2016 (Act 921)","Electronic Transactions Act, 2008 (Act 772)","Right to Information Act, 2019 (Act 989)"],"cover":{"src":"/case-studies/dawuro/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Dawuro - Approval Workflow Engine for a Ghanaian Public University","description":"Designed and built a clickable approval workflow engine for a public university in Accra: request forms routed by amount, cost centre and the department hierarchy, an approvals inbox and two-tap decision screen designed phone first, delegation and out-of-office cover, and a route and history on every request that shows who approved what, and when.","category":"Internal Tools / Approval Workflows","client":"Kpeshie Ridge University"}}},{"meta":{"slug":"cahow","industry":"internal","projectType":"Audit log viewer","country":"bm","tags":["insurtech","enterprise"],"compliances":["Bermuda Insurance Act 1978","BMA Insurance Code of Conduct","BMA Cyber Risk Code","PIPA (Bermuda)","RFC 3161"],"cover":{"src":"/case-studies/cahow/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Cahow - Tamper-Evident Audit Log and Viewer for a Bermuda Reinsurer","description":"Designed and built a clickable audit log viewer for a Bermuda property and casualty reinsurer: every internal system sends its events to one hash-chained store, and compliance, security, internal audit and legal search them, follow a person or a record, triage unusual behaviour and prove nothing was changed.","category":"Internal Tools / Audit Log","client":"Coralstone Re"}}}],"more":[{"href":"/case-studies/industry/internal","label":"Internal tools & ops case studies","detail":"Every OceanLab product build in Internal tools & ops."},{"href":"/case-studies","label":"All case studies","detail":"Every OceanLab product build."},{"href":"/ai-automation","label":"AI automation","detail":"AI built into real business workflows, with people in charge."}],"today":"2026-10-25"}