{"head":{"title":"ERP TCO Calculator: ERP vs Custom Software | OceanLab","description":"Compare the total cost of an ERP subscription and implementation with custom software for your core processes, year by year. Enter your vendor's quote.","canonical":"https://oceanlab.in/tools/erp-tco"},"tool":{"slug":"erp-tco","path":"/tools/erp-tco","name":"ERP TCO","h1":"ERP total cost of ownership calculator","lede":"Put an ERP subscription and implementation next to custom software for the same processes, and see the cost each year.","category":"industry","categoryTitle":"Health, fintech and business software","method":["ERP, per year: users × subscription per user, growing by a yearly percentage, plus support and add-ons. Implementation, customisation and integrations fall in year one.","Custom, per year: the build cost in year one, then hosting and your team, plus yearly maintenance as a share of the build cost from year two.","The ERP side starts empty because subscription and partner prices are quoted per company. Enter your vendor's quote to compare."],"sources":[],"faq":[{"question":"Why are the ERP prices empty?","answer":"ERP pricing depends on modules, users and the partner, and most vendors quote it. Enter what you were quoted."},{"question":"What is usually missed in ERP budgets?","answer":"Customisation to fit your processes, integrations with other systems, data migration and the partner retainer after go-live."},{"question":"When does custom software make sense instead?","answer":"When only a few processes matter and an ERP would force you to change how they work, or when per-user pricing grows faster than the business."},{"question":"Is anything I enter sent anywhere?","answer":"No. The tool runs in your browser and there is no sign-up. Nothing leaves the page unless you choose to email your result to OceanLab."}],"updatedAt":"2026-10-25"},"related":[{"href":"/tools/core-banking-tco","label":"Core banking TCO","detail":"Put a licensed core banking platform next to a custom-built core and see the cost each year and over ten years."},{"href":"/tools/crm-build-vs-buy","label":"CRM build vs buy","detail":"Compare CRM seats with a custom build year by year, and answer six questions on the reasons that are not about cost."},{"href":"/tools/software-maintenance-cost","label":"Software maintenance cost","detail":"See what a product costs to keep running each year after launch, and which line grows fastest."}],"studies":[{"meta":{"slug":"qafila","industry":"ecom","projectType":"Order management system","country":"jo","tags":["enterprise"],"compliances":["Jordan PDPL","Saudi PDPL","UAE PDPL","JoFotara e-invoicing","Jordan sales tax and GCC VAT","JFDA and SFDA cosmetics clearance"],"cover":{"src":"/case-studies/qafila/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Qafila - Order Management System for Omnichannel Beauty Retail","description":"Designed and built a clickable order management system for an Amman beauty retailer selling through 60 stores, two distribution centres, its own website and app, and Amazon, Noon and a fashion marketplace across Jordan and the GCC: every order in one place, sourcing that explains itself, and one dashboard for every stuck order.","category":"E-commerce & D2C / Order Management","client":"Dar Zanbaq Beauty"}}},{"meta":{"slug":"rovs","industry":"internal","projectType":"Asset & inventory tracker","country":"hu","tags":["enterprise"],"compliances":["Hungarian Accounting Act (Act C of 2000)","GDPR","ATA Carnet","IATA lithium battery rules"],"cover":{"src":"/case-studies/rovs/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Rovás - Scan-First Asset and Inventory Tracker for a Film Equipment Rental House","description":"Designed and built a clickable asset and inventory tracker for a Budapest camera, lighting and grip rental house: one register of every serialised lens, light and laptop with its location, holder, condition and book value, reservations from hold to closed, and a dispatch desk where every item is scanned out and back in.","category":"Internal Tools / Asset & Inventory Tracking","client":"Csillagrét Filmtechnika Kft."}}},{"meta":{"slug":"pravah","industry":"accounting","projectType":"Accounts payable automation","country":"in","tags":["fintech","tax","enterprise"],"compliances":["CGST Act 2017","GST e-invoicing","E-way bills","Income-tax Act (TDS)","Section 43B(h)","MSMED Act 2006","DPDP Act 2023"],"cover":{"src":"/case-studies/pravah/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Pravah - Accounts Payable Automation with GST, TDS and MSME Rules Built In","description":"Designed and built a clickable accounts payable platform for an Indian auto components maker with four plants and a GSTIN in each state: invoice capture with field confidence, three-way matching against POs and goods receipts, GST and TDS per invoice, MSME due dates from the acceptance date, an exceptions queue and GSTR-2B reconciliation.","category":"Accounting & Tax / Accounts Payable Automation","client":"Vindhya Auto Components Ltd"}}},{"meta":{"slug":"kwitek","industry":"payments","projectType":"Invoicing & receivables","country":"pl","tags":["fintech","enterprise","tax"],"compliances":["KSeF (FA(3))","Split payment (MPP)","VAT white list","Late Payments Act 2013","Bad debt relief","JPK_V7","GDPR"],"cover":{"src":"/case-studies/kwitek/01-home.png","width":1440,"height":1000}},"text":{"en":{"title":"Kwitek - KSeF Invoicing, Collections and Cash Matching Platform","description":"Designed and built a clickable invoicing and receivables platform for a Gdańsk wholesale distributor of heating and plumbing supplies: invoices issued through KSeF, a receivables dashboard with ageing, a collections worklist driven by a dunning cadence, and a matching workbench that pairs bank receipts, including split payments, with the invoices they pay.","category":"Payments / Invoicing & Receivables","client":"Bielawa Dystrybucja"}}}],"more":[{"href":"/case-studies/industry/internal","label":"Internal tools & ops case studies","detail":"Every OceanLab product build in Internal tools & ops."},{"href":"/case-studies/industry/accounting","label":"Accounting & tax case studies","detail":"Every OceanLab product build in Accounting & tax."},{"href":"/case-studies","label":"All case studies","detail":"Every OceanLab product build."},{"href":"/ai-automation","label":"AI automation","detail":"AI built into real business workflows, with people in charge."}],"today":"2026-10-25"}